Project Support Officer

Job No: CN2180

Location: Newcastle, NSW

Employment Status: Permanent, Full-time

No. of Vacancies: 1

Closing Date: 26 Feb 2020 AEDT

• Provide critical support to our Assets & Projects team.
• Permanent, full-time role – 35 hours per week.
• Flexible work arrangements available, including flexitime and a 9-day fortnight.

Thriving and rapidly transforming, Newcastle is New South Wales’ second largest city and is located 160km north of Sydney. It offers the perfect lifestyle and career environment.

City of Newcastle (CN) is seeking a Project Support Officer to play a pivotal role providing accurate, timely and confidential support to our Assets & Projects team, coordinating, maintaining and managing project records.

As the successful candidate you’ll be responsible for the preparation and distribution of project and other documentation, project document control, as well as the supervision and maintenance of the team projects and records management. You’ll also assist in the preparation of Project Charters, Project Plans, Project Status Reports and Closure Reports, as well as community consultation documentation.

Additional responsibilities include minute taking, the implementation of business process improvements, managing the electronic distribution of controlled documents, providing support in project procurement, and assuring document quality to include completeness, accuracy and compliance.

At CN our people are valued and have access to a range of benefits that help balance life at work and at home. These include flexible working arrangements, professional development opportunities and health and wellbeing programs.

To be successful in this job you will have:

Essential

• Certificate III in Business Administration (or equivalent qualification), and / or extensive administrative experience in an Engineering or Project Management environment.
• Advanced computer skills using Microsoft office suite.
• Extensive experience creating and controlling the distribution of templates and documents.
• Experience in assisting with project documentation including project charters, project plans, project status and closure reports, and consultation documentation.
• Demonstrated ability to prioritise multiple tasks and meet deadlines on a daily basis, as well as a willingness to prioritise immediately urgent tasks and apply a high level of contingency skills.
• Knowledge of finance recording and invoicing procedures.
• Developed interpersonal, negotiation and problem-solving skills.
• Demonstrated ability to work as a member of a team, and to contribute to team effectiveness and development.
• Demonstrated ability to assist with community consultation processes.
• Class C Driver's Licence.

Desirable

• Experience and knowledge of local government policies, procedures, operations and systems.
• Experience and knowledge of project delivery phases, from inception to completion.
• Working knowledge of tendering regulations of the Local Government Act (1993).

Sound like the perfect job for you? Apply Now!

City of Newcastle proudly promotes the principles of Equal Employment Opportunity and fosters a culture of diversity to represent the community of our Local Government Area.

All candidates will be assessed against the selection criteria outlined in the position description. Suitable candidates may be placed on an eligibility list for future identical positions for a period of 12 months.

You must have the right to live and work in Australia to apply for this job.

To view the full position description please click here.

Application Closing Date: Tuesday, 25 February 2020.

Remuneration: Salary range dependent on skills, qualifications, and experience of $68,887.55 - $79,880.25 + 9.5% Superannuation per annum for a 35-hour week.

Contact: Paul Elliott – Program & Project Services Manager – 02 4974 2148.

Please note, it is essential you upload a copy of your current resume/CV with your application. You may also upload certified copies of relevant qualifications. If these are not submitted, they will be requested at interview stage, along with ID and Proof of Right to Work in Australia.